The digital design company relies on Dropbox Business to simplify and improve collaboration across its remote workforce.
UNITiD's Key Results
More time for creativity and innovation
Flexible mobile workflows
Building the framework for innovation
Creativity and innovation are the driving forces behind UNITiD’s engaging apps and interfaces. But effective collaboration is also vital to keeping projects on track. With teams of business owners, interactive and visual designers, copywriters, and technical developers all spread across multiple locations, the company must take a very disciplined approach to project management. “We use an agile method of managing projects that’s highly iterative and collaborative,” explains Matthijs Collard, UNITiD’s founder. “Each team works closely with its client to understand the end-user’s perspective, develop wireframes, create graphical mockups, produce and test working prototypes, and build the final product. Throughout the entire process, we continuously gather feedback and refine our design to increase the quality and usefulness of our solution.” Managing multiple feedback loops posed a challenge when it came to file version control. So UNITiD set out in search of a cloud-based file-sharing solution that would give team members fast access to the latest files. After evaluating several offerings, the company chose to implement Dropbox because of its ease of use, reliability, and simplicity. As UNITiD’s business grew, so did its file storage requirements. When the company heard that Dropbox had released a new solution designed expressly for businesses, it immediately migrated. “It’s a matter of trust,” explains Collard. “When a new solution like Dropbox Business comes along from a company we know we can rely on, we go for it.” Since most employees were already familiar with Dropbox, the transition to the business solution was quick and seamless. “Onboarding our existing staff to Dropbox Business took no time at all,” says Collard. “And new hires learn all they need in a 30-minute session that reviews our company’s folder structures and tips for syncing.”
“It’s a matter of trust. When a new solution like Dropbox Business comes along from a company we know we can rely on, we go for it.”
Enhancing productivity by removing limits
Dropbox Business has solved UNITiD’s growing need for file storage, while also providing greater flexibility to support workflows. With the ability to connect over 300,000 apps to Dropbox Business, staff members can access and share just about every type of file through their Dropbox accounts. When edits are made, Dropbox for Business automatically updates all copies of a file, making it much easier to manage file versions. For example, UNITiD relies on an app called InVision to create working prototypes of new designs. Its integration with Dropbox means that prototypes are continually updated as soon as files are saved into Dropbox Business — no additional uploading is needed. “If our designers change a prototype using InVision,” Collard explains, “Dropbox Business keeps all related design assets, screens, and source files in sync. It’s a real time saver, and it never fails.” The Dropbox for Business mobile app also gives UNITiD’s distributed teams a more convenient way to stay on top of edits and daily work demands. For example, if staff members take photos to document preliminary screenshots and whiteboard ideas during work sessions, they can store and access them later using Dropbox Business. “Once we drop the photos in Dropbox Business, we can use a mobile phone to review them on the train, at home that night, or on a flight the next day,” Collard says.
“About 90 percent of our projects involve collaboration with clients and other parties. Dropbox Business makes it easy to work with external partners, while still keeping data safe.”
Maintaining security, facilitating progress
Equally important to flexible access is file security. To prevent non-authorized users from accessing files, UNITiD employees use two-step verification and are diligent about monitoring shared links. “About 90 percent of our projects involve collaboration with clients and other parties,” explains Collard. “Dropbox Business makes it easy to work with external partners, while still keeping data safe.” Meanwhile, the solution’s backup and recovery provide a safety net in case disaster strikes. “One of our colleagues accidentally deleted ‘All Files’ in Mac Finder, which was synced to Dropbox,” recalls Collard. “Everything was wiped clean. But Dropbox Business let us easily roll back and restore all the deleted files.” With Dropbox Business in place, UNITiD can focus less on managing files and more on completing breakthrough design work. As Collard sums up, “The best thing about Dropbox Business is that you don’t have to pay attention to where something is. It’s always there. It just works.”