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The international design studio uses Dropbox Business to share file-heavy projects, enabling seamless sharing with global freelancers and clients.

401's key results

Simple, organised access to project files

Seamless and fast sharing with global freelancers and clients

Easy, reliable file syncing to power collaboration, including instant updates to media table displays

THE CHALLENGE

The search for one home

Architectural models may be tiny in size, but they are big in their mission – to communicate the entire vision of a property development. To achieve this lofty goal, 401 must compile information ranging from transport networks and housing typologies to water lines and future constructions – and communicating this detail necessitates sharing lots of files across lots of partners. According to Matthew Quinn, Director of 401, the company had “struggled with how to pass and share information over the years”, relying primarily on portable hard drives and FTP sites that weren't always accessible to the firm's clients. After learning about Dropbox, Quinn decided to try it for sharing files with some of his colleagues. He quickly saw that teammates were able to share files with clients and partners more easily, and were more organised overall. Soon after that, Quinn's entire team began using Dropbox Business – and the rest of the company followed suit. Quinn says “We started using Dropbox Business very heavily, very quickly. It worked so well from the beginning, we wanted to use it for everything.”

“Dropbox Business is a central hub that connects our business internally and externally"

THE SOLUTION

Building the foundation

Just one exhibition or architectural model that 401 produce can require hundreds of drawings and numerous iterations. Easy and accessible file storage is a huge necessity. One of the main reasons Dropbox Business took off so quickly at 401 was that it was a scalable solution for organising massive amounts of data for mammoth projects. For example, the company's current project for King's Cross in London covers 8 million square feet of land that will be developed over 15 years. Only about a quarter of the buildings within the project footprint are near completion and, as Quinn notes, “There is still a tremendous amount of information changing. We use Dropbox Business to keep all of that info in one place, organised by date received, so everyone can track changes accurately.” As the firm's current projects continue to unfold and new projects arrive, Dropbox Business will be essential to development – by not only centralising all data, but also keeping that data at everyone's fingertips for as long as it's needed. As Quinn attests, “Dropbox Business is a central hub that connects our business internally and externally. We may work on a project one year, then five years later be asked to work on it again. There's an expectation that we will still have that information – which, thanks to Dropbox, we will.”

“We started using Dropbox Business very heavily, very quickly. It worked so well from the beginning, we wanted to use it for everything.”

THE RESULTS

Changing the landscape with a new model

Innovation at 401 extends to more than just designs. The team have pioneered a new way to communicate essential city planning concepts, going beyond what a traditional building model could convey. Whilst working on a project for the Abu Dhabi Urban Planning Council, 401 developed a table made of televisions for modelling displays. The table includes interactive media to help add colour and narrative to the area's evolution. One such table lives at King's Cross and will stay there throughout the life of the 15-year project. Guests of the King's Cross visitor centre can interact with the table to view everything from transport routes and retail locations to historical facts – all of which are files that appear to the media table through a direct feed from Dropbox Business. Since its introduction, the firm's media table technology has been a popular request among clients, which means 401 must support a wide array of project-specific media display files. When clients have new imagery or information to add to their tables, the team are often tasked with making updates very quickly. Previous solutions required a 401 employee to travel to the media table's physical location and update files manually for the table display but, with Dropbox, files can be updated remotely. “Dropbox Business syncs and boom! A media table in Copenhagen or Abu Dhabi or New York is playing the new file, and we're saved from the headache of coordinating the technology remotely” Quinn exclaims. Clients love that they can release the latest information so quickly, and they appreciate how easy it is to share updated data with 401. And, given that many of the firm's projects span years and even decades, this client satisfaction is extremely important. “Dropbox Business allows us to work better with our clients” says Quinn. “FTP used to pose issues, but I can't even think of the last person who said they couldn't use Dropbox. It seems to work well for almost every IT department."