Project Plan template

Need to guide your team from kickoff to recap? This project planning template will keep everyone organised and on the same page – even for the most complex projects.
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Project plan template with a timeline for October positioned above a to-do list

Manage your entire project roadmap in one central place

Provide context

Begin with a brief overview, define your project goals and add links to related background docs that your team can research to get up to speed.

Set timelines

This pre-formatted project planning template helps project managers quickly communicate key dates so everyone knows when deliverables are due.

Add action items

Create a fast to-do list with project tasks and assign duties to different team members or project stakeholders using the @mention feature.

3 ways this template can help you manage projects

A shared project plan using the Dropbox Paper project plan template
1. Delegate to-dos 

To keep your new project moving forward, use the @mention function in a checklist to assign to-dos and project deliverables. This adds collaborators to your doc, so they can see what’s needed and when.

2. Gather feedback in one place

Emailing files back and forth can lead to confusion. This project management template lets your team work together in the same doc, add comments and always view the most recent version to track project progress.

3. Consolidate project assets

With this template, you can add context by embedding all kinds of content – code snippets, YouTube videos, Dropbox files and more. Paste the URL in the doc and a preview automatically appears.

Frequently asked questions

The main purpose of a project plan – or a project management plan – is to outline the objective, scope, timeline, delivery dates and resources needed during a project. Documenting your project plan can help keep you or your team on track and on time, making sure everyone is organised and working towards the right goals within the project scope.

There are two ways to create a project plan and manage the planning process in Dropbox Paper. You can either create a new Paper doc or use our project planning template. With a new Paper doc, you have a blank canvas to add all the important elements, timelines and context that you need to communicate to your team. Our project planning template is a great starting point because it provides an example of what a project plan looks like. You can also customise it to fit your needs, but the project plan template already includes:

        •   Project name and description

        •   Project status updates

        •   Project team roles

        •  Project timeline

        •  Details and other information

        •  To-do list

It’s easy to create a project plan template with Dropbox Paper that fits your needs and project schedule. Create a new Paper doc, set up the elements you need such as project budget, schedule, stakeholders and deliverables and click “Templatise” in the document menu. This will convert your Paper doc to a template that you can use again and again.

When you’re using Paper on the web, you can also use the existing project plan template by clicking on the “Create with templates” link on the right-hand column and choosing “Project plan” from the menu.

Reimagine the way you plan projects

Please note: Not all content is available in all languages

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Want to design a project plan that suits your team’s specific needs? Dropbox Paper gives you the freedom to turn any doc into a template or build your own template with any subheads you want.

Plan your successful project with Dropbox Paper

Paper is a collaborative workspace that helps teams create and share early ideas. From initial planning to final production, Paper makes it easy to track your project’s progress and keep your team on the same page at every stage.

User ticking task on a checklist on a project plan