Will everyone on my team have access to my files?
Sections in this article:
- Will my personal files be viewable by team members or admins?
- How do I collaborate with team members in Dropbox Business?
- Can I share read-only copies of my files with team members?
- Will my team admin have access to files on my personal Dropbox?
- Can I share folders and links with people outside of my team?
- Who can access my files if I'm on a free team?
Joining a Dropbox Business team doesn't make any of your files or folders available to other team members—by default, everything in your Business account is private. Other team members won't be able to access your files unless you decide to share them with shared folders or read-only links.
However, team admins do have the ability to sign in to your account using "Sign in as user." If you’re a non-admin member of a Dropbox Business team, your admin may sign in to your account to do any of the following:
- View a team member's folder structure
- Share files and folders with others
- View, open, and download files
- Delete files, or restore deleted files
Your admin can also remove access to your Business account, or transfer its contents to another member.
If you're a team member, and you have connected your personal and work Dropbox accounts, "sign in as user" will not allow team admins to access your personal account in any way. Only your Business account is accessible to admins.
To share information with a specific subset of individuals, we recommend using shared folders. Shared folders are ideal for groups of people interested in collaborating on a set of files or folders together. The owner of a shared folder can manage membership of a shared folder by controlling who can invite new members to the folder, and removing members of the folder as needed. Owners can also unshare a folder entirely.
Shared links allow you to send read-only links to entire folders, subfolders, or files. Recipients of the link can download the file or folder to a computer or to their Dropbox account. If the user elects to download the file or folder to a Dropbox account, any edits made will not affect the original file—access will be strictly read-only.
Dropbox Business admins have no control or access to your personal Dropbox. However, please note that if you've linked your personal Dropbox to a company-owned computer or device, that account will be subject to your organization’s policies.
Admins on your Dropbox Business account can set your team’s global permissions to determine whether members can share links and/or folders outside of the Dropbox Business account. To do so, they can visit the sharing tab in the Admin console.
This article discusses privacy and file access for users with Dropbox Business accounts. If you are a Dropbox Basic or Pro user, and you're a member of a team, by default everything in your account is private. Other team members will only have access to your files if you decide to share them with shared folders, the team folder, or read only links.
If you join a free team you retain full control of your account. However, if any member of your team upgrades to Dropbox Business, they will then have access to—and control of—the accounts of anyone else on the team.
This article refers to a feature unique to Dropbox Business. Dropbox Business is aimed at projects, groups, and other organizations that want to share the same Dropbox storage quota with all of its members. If you're interested in learning more or want to sign up, visit the Dropbox Business webpage.