With the new Dropbox Business, your team shares a team space. Everyone on your team can access the team space, and everyone sees the same folder structure. In the team space, you have:
Your team member folder is your space. You have the final say about how files and folders in this space are shared. Some of your files can be just yours, some can be shared with your whole team.
Your team member folder is named after you: if your name is Janey Smith, your folder is called “Janey Smith.” Your team member folder has a purple folder icon with one person on it.
Note: You can't change the name of your team member folder.
Inside your team member folder, shared folders are blue with two people on them. Folders that aren't shared are blue with no icon on the folder.
Note: While your team member folder is your space, your team admins can access your team member folder through the admin console or by signing-in as your account.
If you're invited to a folder that isn't in the team space, you can Add this folder to your team member folder. When you receive a folder invite, the invite shows where you'll add the folder: either in your team member folder or a team folder. Adding the folder lets you access its contents in your Dropbox account.
Note: If you share a file or folder in your team member folder, only the file or folder that you select is shared. Nothing else in your team member folder is shared unless you choose to share it.
Joining a team with an existing Dropbox account
If you joined your Dropbox Business team with an existing Dropbox account, your team member folder contains all your existing files. If you had shared folder and shared links in your account, these files and folders are still shared in the same way. You can move any content that should be shared with your team into the team space.
The team space is shared with everyone on your team. The team space looks the same and has the same structure for all team members.
Example of the team space
Your name is Janey Smith, and you're in the design department of a company named Company. You just joined your Dropbox Business team.
In your Dropbox account, you see a team space called Company. When you click this, you see several folders:
The team space is accessible to the entire team, but that doesn’t mean that all team members have access to all content. You can have different permissions to folders:
By default, anyone with edit permissions to a folder has edit permissions to all folders inside that folder. For example, if you can edit “Design,” you can edit any folders inside “Design,” unless access to a folder is limited.
Change access to a folder in the team space
If you Can edit a folder, you can change who can access that folder.
From the Share window, you can see who can access the folder and what permissions they have. Next to a team member or group, you see Can edit or Can view.
For example, the design team can have a “Design” folder in the team space that only the design group can access. The Design team could then invite specific users to folders in their “Design” folder.
Folders that you don’t have access to have a grey minus sign over the folder. If you try to open one of these folders, you see an error: No access to the folder “Folder name.”
If you have edit access to a folder, you can move that folder without changing its sharing permissions.
However, there are a few situations when you can’t move a folder:
Copying a folder in the team space copies the contents of the folder, but doesn't copy the permissions to that folder. If you paste a folder into a part of the team space that you can edit, the folder has the same permissions as its new location.
For example: a small brand team can access the "New logo designs" folder. You copy the "New logo designs" folder and paste it into the "Marketing" folder that your entire team can access. Everyone on your team now can access the copy of "New logo designs" in the "Marketing" folder.
The icons (or symbols) on the folders in your Dropbox account let you know what kind of folder you’re using.
A folder with a building icon on it is in the team space. This means that it’s shared with all or part of your Dropbox Business team. It may also be shared with people outside of your team.
A purple folder with a person icon means that this folder is your team member folder. Your team member folder is visible only to you. The contents of your team member folder may be shared.
A blue folder without a symbol on it means that this folder has the same permissions as the folder that it’s inside of. For example, if this folder is inside of a folder shared with the Marketing team, then this folder is also shared with the Marketing team.
Note: The way these folder icons look varies depending on where you're viewing them. These icons are from dropbox.com.
My folder icons don't match these icons
If you had access to the team space before April 9th, 2018, you may still have some older icons. If your folders don’t have the same icons described in this article, then they may not have updated yet.
You can update to the new icons by re-syncing your Dropbox folder. To re-sync your folder, un-sync your folders on the desktop app using selective sync, then sync them again.
Admins can choose if all members or only admins can edit the top-level of the team space. The top-level is the first set of folder that you see in the Files section of your account on dropbox.com.
To change this setting:
If you choose Only admins, you can use the Content tab to add, delete, rename, or move content in the top-level of the team space.
If you choose Everyone, you can either use the Content tab, dropbox.com, or the desktop app to edit the top-level of the team space.
In the content manager, you can organize the folder structure in the team space. From the content manager, team admins can also manage membership of any shared content.
Create a top-level folder in the team shared space:
Manage access to a folder:
Team member folders
You can access team member folders using sign-in as user or in the Content tab under Members.