How to use Dropbox shared folders

You can share a folder in Dropbox to give people view or edit access to that folder's contents. When you invite people to a folder in your Dropbox, it becomes a shared folder. Shared folders are added to the Dropbox accounts of each member and changes to the contents of a shared folder sync to everyone who can access it. 

You can invite people as viewers or editors to shared folders. People with edit access to shared folders can:

  • View files
  • Comment on files
  • Edit files

Having trouble sharing a folder? Solve problems with shared folders.

Not using Dropbox yet? See how Dropbox helps you easily share folders.

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How to share folders in Dropbox

To share a folder in Dropbox:

On dropbox.com

  1. Sign in to dropbox.com.
  2. Hover your cursor over the folder you want to share.
  3. Click the blue Share button that appears.
  4. Enter the email addresses of people who need edit access to the folder.
  5. Select Can edit from the pull-down menu. You can also select Can view to make them a viewer.
  6. Add a message about the files and click Share.

On your phone or tablet

  1. Open the Dropbox app.
  2. Find the folder you'd like to share.
    • On Android: Tap the downward arrow.
    • On iOS: Tap the ... (ellipsis) icon.
  3. Tap Share.
  4. Enter the email addresses of the people you'd like to have edit access.
  5. Under the These People option, choose Can edit. You can also select Can view to make them a viewer.
  6. Add a message about the files and tap Send.

On your computer

  1. If you haven't already, install the Dropbox desktop app.
  2. Open your Dropbox folder.
  3. Right-click the folder you want to share.
  4. Select Share…
  5. Enter the email addresses of the people you want to invite.
  6. Select Can edit from the pull-down menu. You can also select Can view to make them a viewer.
  7. Add a message about the files and click Invite.

You can tell shared folders apart from private folders on your computer by the icons:

Shared folders on Windows computers

Shared folder

Shared folders on Mac computers

Shared folder

Shared folders on Linux computers

Shared folder

How to share files in Dropbox

You can share specific files using shared links. However, people with access to shared links can only view the file. To give someone edit access to a file, you can add it to a folder and then share that folder. You can’t give someone edit access to a file that’s not in a shared folder.

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