Sharing settings for Dropbox Paper docs

Keep your docs secure with sharing settings in Dropbox Paper. You can decide who can open your docs and what they can do. Docs can be private, view-only, or editable.

Sharing settings

You can set the permissions for your docs to:

  • Private: Only you can access the doc.
  • Can comment: A person with can comment access can view and add comments to your doc, but can't edit. They can't see the doc version history or change the folder the doc is in.
  • Can edit: A person with can edit access can view, comment, and edit a doc. They can see the doc version history, change the folder the doc is in, and archive the doc.

Share your doc

Invite people directly

  1. Open the doc you want to share.
  2. Click Invite.
  3. Use the To: text box and add the names of people you want to invite. If they're on your team or in your contacts, their accounts auto-fill. 
  4. When you share the doc, you decide if people can comment or can edit using the dropdown to the right.

Share the link

  1. Open the doc you want to share.
  2. Click Invite.
  3. Click Settings and choose the permissions for your link: 
    • Who can open this doc? Decide if anyone with the doc can open the link, only people on your team, or only people invited.
    • What can they do? Decide if people with the link can Edit, comment, and share, or only Comment and share.
  4. Click Done
  5. Click Copy link

You can send this link to people you want to access it.

Note: If you choose that only People invited to this doc can view the link, then only people you invite directly can access it. If someone else with the link wants to access the doc, they need to request access.

Add the doc to a folder

  1. Open the doc you want to share.
  2. Click Invite.
  3. Click Add to a project or folder
  4. Navigate to, search for, or create the project or folder you want to add your doc to.
  5. Click Move.

Your doc has the same sharing settings as the folder or project you add it to. If you add your doc to a folder inside another folder or project, your doc has the settings of the top most folder.

Default settings for Paper docs

The default permissions for your docs depends on your account type:

Dropbox personal accounts

When you create a doc, it's private by default.

If you share a link to a doc (such as via email or instant message), the default setting is that people who click the link have can edit access.

Dropbox Business and free team members

When you create a doc, it's private by default.

If you share a link to a doc (such as via email or instant message), the default setting is that people who click the link have can edit access. Any member of your team can edit the doc if they have a link to it or it is filed in a company-visible folder.

Dropbox Business admin controls

Dropbox Business team admins can set the default sharing permissions for the team. Admins can:

  • Decide if team members can share Paper docs outside of the team
  • Decide if links to Paper docs can be shared outside of the team

If you're a team admin, learn how to adjust these settings for your team.

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