Administrative Assistant

Admin Team | San Francisco, CA

Dropbox is the home for your most important stuff—now we're bringing it to life with a growing family of products. As we scale our global brand, there’s plenty of space for you to grow alongside us and simplify life for millions of people around the world.

Our admin team works magic behind the scenes to keep Dropbox teams running smoothly. We help teams thrive by prioritizing and anticipating needs even before they arise.

We are looking for a sharp, good-humored Administrative Assistant who enjoys working in a constantly changing environment and streamlining a hectic day. You will primarily provide dedicated administrative assistance to several team leads while also providing general support to the leads' team at large. You will be working in a fast-paced, creative environment with passionate team members who are focused on quality and execution. If you like to tame chaos while remaining calm and flexible in the face of ever-changing priorities and needs, then this is the role for you.

Responsibilities

  • Coordinate both internal and external conference calls, meetings, and events
  • Heavy calendar management in a rapidly and ever-changing environment
  • Plan and execute on-site and off-site meetings, dinners, and events
  • Prepare monthly expense reports for leads and coordinate special projects as needed
  • Set up travel and accommodations for executives or visitors coming to Dropbox
  • Serve as the face of Dropbox on behalf of your leads and help them build great relationships with internal stakeholders and external contacts

Requirements

  • Bachelor’s Degree
  • 2-4 years experience in an administrative support role with startup and/or experience in a hyper-growth organization preferred
  • Experience with heavy calendaring for multiple principals or teams
  • Ability to juggle multiple projects and priorities at once
  • Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
  • Track record of consistently going above and beyond
  • Great communication skills and the ability to work effectively with a spectrum of personalities
  • Strong Excel, PowerPoint, and Google e-mail/calendar/doc skills
  • Ability to maintain composure and sense of humor in high-pressure situations
  • Passion for Dropbox and helping your leads and their team as it scales

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