Manage external sharing in your team

Sharing files and folders outside your team

These settings allow you to choose individual Dropbox products to allow or limit sharing outside the team.

Who can be added to files and folders

This setting controls whether team members can invite people outside the team to view or edit files and folders by email or entire email domains.

If Who can be added to files and folders is set to Members + approved people, you can add individual users by email or entire email domains. To add people or valid email domains to the approved list:

1. Log in to dropbox.com with your admin credentials.
2. Click Admin console in the left sidebar.
3. Under Products, click the dropdown to the left of Dropbox.
4. Click Settings.
5. Under External sharing, scroll to Who can be added to files and folders.
6. Change Members only to Members + approved people
7. Click Manage to the right of the Approved list.
8. Enter the email of the user or the entire email domain that you want to add to the approved list.
9. Press enter on your keyboard.
10. Click Done.
11. Click Save on the banner at the bottom of your screen.

Share links to files and folders

This setting controls whether team members can share links with people outside the team.

Share files using Transfer

This setting applies to files sent using Dropbox Transfer. To manage this setting:

1. Log in to dropbox.com with your admin credentials.
2. Click Admin console in the left sidebar.
3. Under Products, click the dropdown to the left of Dropbox.
4. Click Settings.
5. Under External sharing, scroll to Sharing files using Transfer.
6. Toggle Share files using Transfer to On.

Share Replay content outside your team

This setting applies to links sent using Dropbox Replay. To manage this setting:

1. Log in to dropbox.com with your admin credentials.
2. Click Admin console in the left sidebar.
3. Under Products, click the dropdown to the left of Dropbox.
4. Click Settings.
5. Under External sharing, scroll to the Sharing Replay content outside your team section.
6. Next to Who can be added to Replay projects or Who can members share links to Replay files and projects with, click the dropdown menu and select either:
   • Anyone
   • Members + approved people
   • Members only 

Shared file link settings

These settings apply to files shared by links. They don’t apply to Signatures activity, Dropbox Replay, or Dropbox Transfer links.

Default access for shared links

This setting controls the default privacy of shared links created by team members.

• Anyone: Anyone can access shared links by default, regardless of whether or not they’re part of the team.
• Only people added: Team members must invite someone to access the link they create.
• Members only: Only team members can access shared links by default.

Default permissions for shared links

This setting controls the default permissions for shared links created by team members.

• None: Team members can specify their own default permissions for shared links.
• Can view: Anyone with access to the file via link can only view it.
• Can edit: Anyone with access to the file via link can edit it.

Set an expiration for new links shared outside your team

This setting allows you to set a specific expiration date for shared links created by team members. After the selected date, Dropbox will automatically disable the shared link. Anyone attempting to access the link after the expiry date will be given an error message.

Require password for new links shared outside your team

This setting allows your team members to set an access password when creating a shared link.

• On: People with the link will need a password to view it. The team member who creates the link needs to share the password with the recipient.
• Off: The recipient doesn’t need a password to access shared links.

Blanket link restrictions

If you’re an admin on a Dropbox team, you can manage link access to your team’s shared folders and subfolders. Enabling link restrictions prevents Dropbox users who haven’t been added to a shared folder from accessing that folder via link. This overrides individual folder sharing settings.

• On: All shared folders will have link restrictions enabled.
• Off: Link restrictions won't be enabled by default, but team members can still enable them on specific shared folders.

If you’re not an admin, you can set link restrictions for individual folders that you own.
 

To do this:

1. Log in to dropbox.com.
2. Hover over the name of the folder and click Share.
3. In the popup, click ☑(settings).
4. Select the Folder settings tab.
5. Toggle Link restrictions to On.
    

Folders shared with the team

Adding outside folders

Choose if team members can add editable folders from outside of your Dropbox team: 

1. Log in to dropbox.com with your admin credentials.
2. Click Admin console in the left sidebar.
3. Under Products, click the dropdown to the left of Dropbox.
4. Click Settings.
5. Under Content, scroll to the Receiving content section.
6. Toggle Outside folders to On.