The team folder manager

The team folder manager is a tool for organizing team folder structure. From the team folder manager, team admins can also manage membership of team folders and any shared subfolders. To access the team folder manager:

  1. Sign in to dropbox.com with your team admin account.
  2. Click Admin Console.
  3. Click Team folders.
Set view or edit access to the team folder
Team folder manager

Create a team folder

  1. Sign in to dropbox.com with your team admin account.
  2. Click Admin Console.
  3. Click Team folders.
  4. Click Create team folder.
  5. Name your team folder, and decide if it should automatically be synced to team members' computers.
    • If you uncheck the default sync setting, then team members can access the team folder at dropbox.com.
    • If you check the default sync setting, then individual members can apply personal selective sync settings to save space on their hard drive. Learn more.
  6. Invite groups to the team folder by entering the group name. Learn how to set up groups.
  7. Decide if group members should have edit or view access to the contents in the team folder.

  8. Set view or edit access to the team folder
    Set permissions for groups in the team folder

Manage access to a team folder

  1. Sign in to dropbox.com with your team admin account.
  2. Click Admin Console.
  3. Click Team folders.
  4. Click the gear icon by the team folder that you want to adjust.
  5. Select Manage access.
    • For shared subfolders, hover over the folder and click Manage access.
  6. In the popup window that appears, find the group or individual you want to edit.
  7. Click the dropdown menu and select Editor or Viewer.

Rename a team folder

  1. Sign in to dropbox.com with your team admin account.
  2. Click Admin Console.
  3. Click Team folders.
  4. Click the gear icon by the team folder that you want to adjust.
  5. Click Rename.
  6. Change the name of the team folder in the text box.
  7. Choose Rename.

This name will change for all members of the team folder.

Rename a subfolder in a team folder

  1. Sign in to dropbox.com with your team admin account.
  2. Navigate to the subfolder you'd like to rename.
  3. Highlight the subfolder and choose Rename.
  4. Change the name of the subfolder to the new name.
  5. Hit Enter.

The name changes for any member of the subfolder's parent folder. People who are not members of the parent folder see the old name.

Archive a team folder

Archiving removes all members from the team folder and places the team folder in the archive tab.

  1. Sign in to dropbox.com with your team admin account.
  2. Click Admin Console.
  3. Click Team folders.
  4. Click the gear icon by the team folder that you want to adjust.
  5. Click Archive.

From the archive tab, click the gear icon beside any archived team folder to either:

  • Restore the folder
  • Permanently delete the team folder

Downgrading your account

When you cancel your Dropbox Business account, you’ll lose access to the team folder manager. This means you will lose access to archived team folders. If there are team folders you don’t want to lose access to, we recommend you share every team folder in your account with the Everyone at [TEAM NAME] group.

  1. Sign in to dropbox.com with your team admin account.
  2. Click Admin Console.
  3. Click Team folders.
  4. Click Archive and restore any team folders you want to maintain access to.
  5. Once restored, click the gear icon next to a team folder.
  6. Click Manage access.
  7. Add the Everyone at [TEAM NAME] group.
  8. Repeat for all of the team folders you restored.

If you want certain team members to lose access to team folders when you cancel, then share the team folder with a group other than Everyone at [TEAM NAME] (e.g. a group that only contains team members you want to access the team folder after canceling). This step is important because groups invited to a team folder can't be changed after you cancel.

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