Showcase

This article discusses a feature that's available to all users on the Dropbox Professional plan, and to Dropbox Business teams on an Advanced, Enterprise, or Education plan.
Showcase is a new way to share with Dropbox. With Showcase you can select files from your Dropbox account, arrange them onto a single page, and share it with others. You can also track who views, downloads, or comments on the files in a showcase. Showcase is a great way to curate your work, and add in your branding, custom layouts, and captions.

Sections in this article:

Create a showcase, and add files

There are two ways to create a showcase:

  • Sign in to dropbox.com, and then click Showcase in the left sidebar (you’ll be redirected to showcase.dropbox.com)
    • You can select an existing showcase, or choose Create showcase to make a new one
  • Sign in to dropbox.com, and then click Files
    • You can select one or more files, and then click Add to showcase

Once you’ve created a showcase, there are two ways to add files to it:

  • Click Add files at the bottom of the showcase
  • Drag-and-drop content into the main body of the showcase

Please note that when you drag-and-drop files to a showcase, they'll be uploaded to a folder called Showcase uploads

Custom content

You can also add custom content to a showcase:

  • Logo
  • Title
  • Showcase intro
  • File captions
  • Featured image (a large image to serve as a background for your project title and logo)

These assets will appear on the showcase page, as well as in the email that’s sent when you share your showcase.

Notes on custom content:

  • Once you’ve uploaded a featured image, you can choose from five different layouts
  • The logo and featured image should be a minimum of 350 x 350px, and a maximum of 1000 x 350px

The final product could look something like the sample showcase below:

Sample showcase
Sample showcase

Customize a showcase

Change the size or position of a file preview

You can change the size or position of a file preview on the page in two ways:

  • Drag-and-drop the file preview from one position to another on the page
  • Single-click the file preview so it’s highlighted, and then select from the options in the toolbar that appears

Note: If you hover over the icons in the toolbars you’ll see a description of what each one does.

Customize images in a showcase
Customize images in a showcase

The title that appears alongside your files in a showcase defaults to the file name. You can click this title to customize. You can also write a caption for each file.

Note: The file preview title and caption are unique to the showcase, and do not change the name of the source file in your Dropbox account.

Adjust an image or file preview

You can change the portion of a file preview that appears on the page in three different ways:

  • Use the Adjust image option (single-click the file preview and select Adjust image from the toolbar that appears)
  • Drag images to change their position
  • Zoom in or out on individual images

Add text blocks

You can add text to a header and to file captions. You can also add text blocksoutside of these elements. These text blocks can be arranged within your showcase, and even expanded to full-page-width. To insert a text block:

  1. Open your showcase.
  2. Click "+" (plus icon) at the top of the showcase, or click Aa at the bottom of the showcase.
  3. Select Text.

Replace an image or file preview

You can replace an image or file preview on the page in three different ways:

  • Delete the image or file preview using the Trash option in the toolbar, and then add a new one in its place
  • Use the Replace item option in the toolbar
  • Drag a file into the showcase, and hover it over an existing image

To access both of these options, single-click the file preview and select from the toolbar that appears.

Reuse a logo

Once you've uploaded a logo to a showcase, you can reuse that logo for future showcases. You can also upload multiple logos, and choose between any of them. To reuse a logo:

  1. Click Add a logo.
  2. Select a logo from the list.
  3. Click Choose.

You can also add a new logo at any time. To do so, click New logo.

Edit the files in a showcase

If you edit one of the files that's shared in the showcase, those changes will reflect in the showcase itself.

For example, the owner of the "Battlesnake…" showcase shown above can open the "Identity Mood Boards" presentation in their Dropbox account and edit it. Those edits will then be available for whoever the showcase is shared with (either as a preview or as a downloaded copy of the file).

In this way a showcase works much like a Dropbox shared folder: those with access will always see the latest copies of the files.

Share a showcase, and view activity

There are three ways to share a showcase:

  • When viewing a showcase, click the Share button at the top of the screen
    • Note: If you share using the Share button, the email that gets sent is branded with the same featured image, logo, and title that you've set for the showcase
  • From the main Showcase page (showcase.dropbox.com), hover over your showcase and click the Share button that appears
  • Copy the link for the showcase in the address bar of your web browser, and share this link via email, chat, or any method you prefer

Sample showcase link:

https://showcase.dropbox.com/s/battlesnake-coffee-brand-identity-[sample]

To manage who has access to this link:

  1. Click Share.
  2. Click Settings.

Notes on sharing a showcase:

  • By default, recipients of a showcase can only leave comments on the files within the showcase—they can't edit the showcase, or leave comments on the showcase itself
  • By default, recipients of a showcase can view, download, and leave comments on the files in a showcase

See activity on your showcase: views, downloads, and comments

You can quickly see how many people have viewed, downloaded, or left comments on a showcase:

  1. Visit the Showcase page in your Dropbox account:
    • Sign in to dropbox.com and then click Showcase, or
    • Sign in to dropbox.com and then visit showcase.dropbox.com
  2. Hover over the showcase name or preview.
  3. Click the "" (ellipsis) that appears.
  4. Click View activity.

Alternatively, you can open the showcase you'd like to view stats for, click the "" (ellipsis), and then click View Activity.

Note: You'll also receive an email notification if someone viewed or commented on your showcase, or downloaded its files.

Download controls

The people you share a showcase with can download all of the content in a showcase using a single button. However, if you're the creator of a showcase you can prevent this download. To do so:

  1. Visit https://showcase.dropbox.com/showcases
  2. Click Share next to the showcase on which you'd like to prevent downloads.
  3. Click Settings.
  4. Uncheck Allow downloads.

Notes about download controls:

  • The download option can only be adjusted on showcases you created
  • Disabling downloads for a showcase prevents people from downloading the content through Dropbox, but doesn’t prevent people from saving the content using other methods

Copy a showcase

To make a duplicate copy of a showcase:

  1. Open the showcase you'd like to copy.
  2. Click "" (ellipsis).
  3. Select Make a copy.
  4. Click Make a copy again.

The duplicate copy of the showcase will have (Copy 1) appended to the title.

 

Frequently asked questions about creating, customizing, and sharing a showcase

Does customizing the name of a file in a showcase also change that file’s name in my Dropbox?

No. If you customize the name of a file in a showcase, the name of the original (or "source") file in your Dropbox account remains the same. Customizing a file name in a showcase does not change metadata for the source file in any way.

Does a showcase use Dropbox storage space?

No, a showcase does not use additional Dropbox storage space. Only the files within the showcase use your storage space.

Do I have to keep files in sync in the showcase?

If you stop syncing a file in a showcase, the showcase will retain the most recently synced copy of that file.

If you have a file in a showcase and you then remove it from your Dropbox account, the icon (or "tile") for it will remain. However, the preview of the file will show "file unknown."

What file types preview in a showcase?

Any file type that previews in Dropbox will also preview in a showcase.

Video previews won't play directly on the showcase page—they'll appear as a still image instead. However, if you click this image a lightbox will open where the video preview can be played.

See a list of the file types that will preview in Dropbox.

What's the difference between a showcase and a folder?

Both a showcase and a folder do similar things, in that they're ways of packaging (or "bundling") files in your Dropbox account. You can then share this package with others.

There are three main differences between a showcase and a folder:

  • A folder is simply a list of the files within it, whereas a showcase allows you to curate the files on a branded page with visual previews, custom layouts, and file captions
  • You can track activity on a showcase; this can't be done on a folder
  • Any given file can only exist in a single folder, whereas a file can be included in multiple showcase

There's also one important similarity: If you edit the files in a showcase or a shared folder, recipients will always see that latest version of the file.

Can I save a showcase as a template?

No. Currently a new showcase is always a blank slate. However, you can copy an existing showcase. See the instructions earlier in this article to learn how.

How do I delete a showcase?

  1. Sign in to dropbox.com, and then click Showcase.
  2. Hover over the showcase you'd like to delete, and click the "" (ellipsis) that appears.
  3. Click Delete.
  4. Click Delete again.

What does a showcase look like for the people I share it with?

What does a showcase look like for the people I share it with?

If you share a showcase using the Share button, the recipient will receive an email that includes the header from your showcase (the featured image, title, description, and logo). The recipient can then click View showcase in the email to open the showcase itself.

If you share a link to the showcase, the recipient will be taken directly to the showcase itself when they click the link.

In both cases, the showcase looks just like the version you edit, with one main difference: Recipients won’t see the options to add, move, or delete files.

Do the people I share a showcase with have to have a Dropbox account?

No. Recipients can view a showcase you've shared with them, even without a Dropbox account.

However, the people you've shared a showcase with will need a Dropbox account—and to be signed in to that account—to leave comments on your showcase.

Do the people I share a showcase with have to sign in to Dropbox to see it?

No. Recipients can view a showcase even if they don't have a Dropbox account, so they don't need to sign-in to view.

Can the people I share a showcase with download its files?

Yes. The people you've shared a showcase with can download the files in it. However, all files in a showcase are read-only. So even if a recipient downloads a file, they won't be able to edit the original (or "source") version.

Can I preview what a showcase will look like for the people I share it with?

Yes. To preview your showcase as a recipient, click the eye (eye icon) beside the Share button.

Who can edit a showcase?

Only the owner (or creator) of a showcase can edit it.

However, if you have files from a shared folder in your showcase, anyone you've shared that folder with can edit the files in it. Those changes would then appear in the showcase.

Will a showcase work on a phone or tablet?

Yes. If you share a showcase with someone, they'll be able to open and view it on any device: computer, phone, or tablet. All images and text will appear, regardless of the device.

Note: You can't currently create or edit a showcase on a phone or tablet.

Using Showcase with Dropbox Business

If you're trying to use Showcase with a Dropbox Business account, there's one limitation to be aware of:

  • Showcase is available to Dropbox Business teams on the Advanced, Enterprise, and Education plans, but not available to teams on a Standard plan

Dropbox Business admins: enable or disable Showcase for your team

  1. Sign in to dropbox.com with your admin credentials.
  2. Click Admin Console.
  3. Click Showcase.
  4. Click the dropdown.
  5. Choose On or Off.

Dropbox Business admins: adjust sharing settings for your team

If you're an admin, you can choose to allow your team members to share showcases outside of your team, or restrict showcases to only be accessible by team members.

  1. Sign in to dropbox.com with your admin credentials.
  2. Click Admin Console.
  3. Click Showcase.
  4. Click the dropdown beside External sharing.
  5. Choose On or Off.

Dropbox Business admins: adjust download settings

If you're an admin, you can adjust the default download settings for the Showcase feature. This will help you control whether non-team members who receive a showcase can download its content.

  • Note: If a team member creates a showcase, they can still adjust the download setting for that showcase on a one-off basis.
  1. Sign in to dropbox.com with your admin credentials.
  2. Click Admin Console.
  3. Click Showcase.
  4. Click the dropdown beside Downloads.
  5. Choose On by default or Off by default.

Dropbox Business admins: create an audit log of Showcase activity for your team

Dropbox Business admins can see a log of any action taken in a showcase by using the audit log. Logged actions include creation, archiving, permanent deletion, restoration, renaming, editing, adding or removing of files, sharing, viewing, and comments.

Standards and regulations unavailable for Dropbox Showcase

Dropbox Showcase isn't included in the scope of the following standard and regulations:

Learn more about Dropbox compliance with these standards.

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