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How can I limit access to a shared link?

If you’re a Dropbox Pro or Dropbox for Business user, you can set a password for any shared link that you create. This helps to ensure that only collaborators with the password can access your shared content.

Dropbox for Business users also have the option to limit access to a shared link only to members of their team.

Keep in mind that members of a shared folder can create multiple unique shared links to its contents. That means you and another shared folder member can create links with different passwords to the same file or sub-folder.

Sections in this article:

Dropbox for Business users: Limit shared links access only to members of your team

  1. Sign in to the Dropbox website
  2. Click the "Share" button beside the file or folder that you’d like to share a link to
  3. Click Send link…
  4. In the pop-up window, click Change permissions / add expiration
  5. Click Only people with the password
  6. Set a password
  7. Click Save settings
  8. Click "Only people at [team name]"
  9. Restrict access
  10. Click Save settings

Note: Toggling between the options for Who can view this? will remove existing passwords

Once you’ve saved your settings, you can copy and paste the link to an email or send it directly to your collaborators through Dropbox.

Dropbox for Business users: Set, change, or remove passwords to shared links

  1. Sign in to the Dropbox website
  2. Click the "Share" button beside the file or folder that you’d like to share a link to
  3. Click Send link…
  4. In the pop-up window, click Change permissions / add expiration
  5. Click Only people with the password
  6. set password
  7. Set a password
  8. Click Save settings

Note: Toggling between the options for Who can view this? will remove existing passwords

Once you’ve saved your settings, you can copy and paste the link to an email or send it directly to your collaborators through Dropbox.

Dropbox Pro users: Set, modify, or remove a password for a shared link

  1. Sign in to the Dropbox website
  2. Click the Links tab from the left sidebar
  3. Click the gear icon beside the file or folder that you’d like to share a link to
  4. Click Change permissions / add expiration
  5. In the pop-up window, click Only people with the password
  6. set password
  7. Set a password

    • Note: Toggling between the options for Who can view this? will remove existing passwords
  8. Click Save settings

Once you’ve saved your settings, you can copy and paste the link to an email or send it directly to your collaborators through Dropbox.

Frequently asked questions

What does a shared link with a password look like for a recipient?

If someone tries to view a shared link with a password, they’ll see this page:


Once they enter the password, they’ll see the normal shared link page.

What if I forget my password for the link or want to change it?

You can reset the password for any link you've shared in the same way that you set the password. If you’ve forgotten the password, you’ll need to create a new password, or you can always disable the link. For security reasons, we'll never display your existing passwords.

I'm a Dropbox for Business team member. Does my admin have any control over the passwords I set?

Admins don’t have the ability to enforce password policies for the team's shared links, but admins can restrict all shared links to be team-only from the Admin Console. If links are restricted to team-only and a shared link has a password set, only team members with the password can access the link.

What happens if a recipient enters in the wrong password?

If someone types an incorrect password for a link, they’ll be notified with an error message.