1. Sharing files and folders
  2. Payments and billing
  3. Security and privacy
  4. Dropbox Business
  5. Syncing and uploads
  6. Sign-in help
  7. Desktop app and dropbox.com
  8. Manage account
  9. Space and storage
  10. Photos and videos
  11. Mobile
  12. Dropbox Paper

Team folders: an overview

A team folder is a powerful tool for sharing with your team. Team folders are available to Dropbox Business and Dropbox free teams. With team folders you can:

  • Automatically sync content in team folders to all group members
  • Choose to share individual files or folders inside a team folder

Team folders for Dropbox Business

Team folders and groups

Team folders are shared with groups and are the hub of content for a team. The group is assigned a role (either as editors or view-only) to the team folder.

If you need access to a team folder you're not a member of, contact your admin to be added to the relevant group.

Note: Dropbox Business team admins own and manage team folders.

Learn more about managing team folders.

Share content inside team folders

All content inside your team folder is automatically shared with anyone who can access the team folder. If you're an editor, you can share content in your team folder with collaborators outside of your group.

To share a folder inside a team folder:

  1. Sign in to dropbox.com with your work account.
  2. Click your team folder.
  3. Locate the folder you want to share.
  4. Choose Share.
  5. Type the email or name of the person you'd like to invite into the textbox.
    • Names in blue are members of your team.
    • Names in yellow are not members of your team.
  6. Choose Share.

The people you invite must accept the invitation before they can access the content inside the folder.

People who can only access folders inside the team folders, and not team folders themselves:

  • Receive the folder like a shared folder
  • Don't have access to the team folder or any other containing folders
  • Don't have visibility into the folder structure

Note: Team admins may limit your ability to invite people to folders inside team folders.

Team folder
Example of team folder and shared subfolder structure.

Roles in team folders

Team admins assign the group a role when a team folder is shared:

  • Editor: Your group can edit the team folder and all the content inside it.
  • View-only: Your group can view the content in the team folder. The team admins can give you edit access to folders inside the team folder.

Frequently asked questions

Do I need to accept an invitation to access a team folder?

You don't need to accept an invitation to join a team folder. You automatically have access once your group is added.

Can I restrict access to a folder inside a team folder?

Access to folders inside team folders can be granted to new people. However, access can't be taken away from people who are members of higher-level folders. If you have access to a folder, you have access to all folders inside it. If you don't want certain people to access a folder inside a team folder, you can:

  • Move the folder to a higher level of the team folder
  • Create a new shared folder and only grant the relevant people access

Can I move an existing shared folder into a team folder?

If you're the owner of a shared folder, you can move that shared folder into a team folder by:

  • Dragging the shared folder into the team folder from your desktop
  • Moving the folder on www.dropbox.com

Can I rename or delete a team folder?

Only team admins can rename or archive team folders from the team folder manager. Learn more.

If you’re only a member of a folder inside the team folder, you can rename or delete the shared folder. These changes only apply to your account and don’t affect other members of the folder.

Can I move a team folder?

No, team folders are in the same location for every member: in your main Dropbox folder.

Can I rename folders inside team folders?

Yes, you can rename folders inside team folders.

Note: If a folder inside a team folder is renamed, all members of the parent folder see the new name. However, people who are only members of the folder inside the team folder continue to see the original name.

Can I share a link to a team folder?

No, you can't share a link to an entire team folder. If settings for the folder allow it, you can share links to content inside a team folder.

Why did my team folder automatically sync to my computer?

After a team folder is added to your account, that folder automatically syncs to any of your connected devices. You can use selective sync to prevent folders from syncing to your devices.

Learn more about selective sync.

How do I know if I’m using a team folder?

Team folders have different icons than shared folders:

Team folder
Team folder on dropbox.com and Mac computers
Team folder
Team folder on Windows computers

Team folders for free Dropbox teams

A team folder is automatically generated when you create a Dropbox free team. The team folder is shared with every member of your team. When a new member joins your team, the team folder is added to their account.

Share content inside the team folder

All content inside your team folder is automatically shared with the entire team. You can share content in your team folder with collaborators outside of your team.

To share a folder inside a team folder:

  1. Sign in to dropbox.com with your work account.
  2. Click your team folder.
  3. Locate the folder you want to share.
  4. Choose Share.
  5. Type the email or name of the person you'd like to invite into the textbox.
    • Names in blue are members of your team.
    • Names in yellow are not members of your team.
  6. Choose Share.

The people you invite must accept the invitation before they can access the content inside the folder.

People who can only access folders inside the team folder, and not team folder themselves:

  • Receive the folder like a shared folder
  • Don't have access to the team folder or any other containing folders
  • Don't have visibility into the folder structure

Frequently asked questions

Can I restrict access to a folder inside a team folder?

Access to folders inside the team folder can be granted to new people. However, access can't be taken away from people who are members of higher-level folders. If you have access to a folder, you have access to all folders inside it. If you don't want certain people to access a folder inside the team folder, you can:

  • Move the folder to a higher level of the team folder
  • Create a new shared folder and only grant the relevant people access

Can I move an existing shared folder into a team folder?

If you're the owner of a shared folder, you can move that shared folder into a team folder by:

  • Dragging the shared folder into the team folder from your desktop
  • Moving the folder on www.dropbox.com

Can I rename or delete a team folder?

No, team folders can't be renamed or deleted.

If you’re only a member of a folder inside the team folder, you can rename or delete the shared folder. These changes only apply to your account and don’t affect other members of the folder.

How do I remove a team folder from my connected devices?

You can use selective sync to prevent folders from syncing to your devices.

Learn more about selective sync.

Can I move a team folder?

No, team folders are in the same location for every member: in your main Dropbox folder.

Can I rename folders inside team folders?

Yes, you can rename folders inside team folders.

Note: If a folder inside a team folder is renamed, all members of the parent folder see the new name. However, people who are only members of the folder inside the team folder continue to see the original name.

Can I share a link to a team folder?

No, you can't share a link to the entire team folder. If settings for the folder allow it, you can share links to content inside a team folder.

How do I know if I’m using a team folder?

Team folders have different icons than shared folders:

Team folder
Team folder on dropbox.com and Mac computers
Team folder
Team folder on Windows computers