Roles and permissions for members of a shared folder

Members of a shared folder can have three possible roles: viewer, editor, or owner. This article explains what a member with each of these roles can do in a shared folder.

Owner

The owner is the team member who creates a shared folder (unless it was created inside of a team folder). Owners can:

  • View folder contents
  • View the members of the shared folder and their roles
  • Leave the folder
  • Email members
  • Edit folder contents
  • Invite and remove members
  • Change roles of other members
  • Cancel invites and reinvite members
  • Unshare the folder
  • Make another member the owner
  • Determine who can be invited to the folder
  • Determine who can manage membership of the folder
  • Move shared folders into team folders

Editor

By default, members added to a shared folder are editors. Editors can:

  • View folder contents
  • View the members of the shared folder and their roles
  • Leave the folder
  • Email members
  • Edit folder contents
  • Invite and remove members (except the owner)
  • Change the roles of other members
  • Cancel invites and reinvite members

Note that there are some situations where the editor role is more limited:

  • An owner can choose not to allow editors to invite and remove members or change the roles of other members.
  • In folders owned by a Business user, only editors on the same Business team can invite, remove, and change the roles of other members.

Viewer

Viewers have the most limited role. They can only:

  • View folder contents
  • View the members of the shared folder and their roles
  • Leave the folder
  • Email members

Viewers will be able to tell that they have view-only permissions from the lock icon on the shared folder:

Shared folder with lock

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