Administrative Coordinator

San Francisco, CA

Company Description

Dropbox is the world’s first smart workspace that helps people and teams focus on the work that matters. With more than 600 million registered users across 180 countries, we’re on a mission to design a more enlightened way of working. Dropbox is headquartered in San Francisco, CA, and has 12 offices around the world.

Team Description

Our Engineering team is working to simplify the way people work together. They’re building a family of products that handle over a billion files a day for people around the world. With our broad mission and massive scale, there are countless opportunities to make an impact.

Role Description

We are looking for a sharp, passionate Administrative Coordinator to support three Directors across Engineering and Product. Ideal candidate enjoys working in a constantly changing environment and streamlining a hectic day. You will primarily provide dedicated administrative assistance to the three designated team leads while occasionally providing ad hoc support to the leads' team at large. You will be working in a fast-paced environment with passionate team members who are focused on quality and execution. If you like to tame chaos while remaining calm and flexible in the face of ever-changing priorities and needs, then this is the role for you. 

Responsibilities

  • Coordinate both internal and external calls, meetings, and events
  • Heavy calendar management in an ever-changing, fast-paced environment
  • Plan and execute on-site and off-site meetings, dinners, and events
  • Prepare monthly expense reports for leads and coordinate special projects as needed
  • Set up travel and accommodations for executives or visitors coming to Dropbox
  • Serve as the face of Dropbox on behalf of your leads and help them build great relationships with internal stakeholders and external contacts

Requirements

  • Bachelor's Degree
  • 2+ years experience in an administrative support role with startup and/or experience in a hyper-growth organization preferred
  • Experience with heavy calendaring for multiple principals or teams
  • Ability to juggle multiple projects and priorities at once
  • Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
  • Track record of consistently going above and beyond
  • Great communication skills and the ability to work effectively with a spectrum of personalities
  • Experience using Google e-mail/calendar/documents 
  • Ability to maintain composure and sense of humor in high-pressure situations
  • Passion for Dropbox and helping your leads and their teams as they scale

Benefits and Perks

  • 100% company paid individual medical, dental, & vision insurance coverage
  • 401k + company match
  • Market competitive total compensation package
  • Free Dropbox space for your friends and family
  • Wellness Reimbursement
  • Generous vacation policy
  • 10 company paid holidays
  • Volunteer time off 
  • Company sponsored tech talks (technology and other relevant professional topics)
Dropbox is an equal opportunity employer. We are a welcoming place for everyone, and we do our best to make sure all people feel supported and connected at work. A big part of that effort is our support for members and allies of internal groups like Asians at Dropbox, BlackDropboxers, Latinx, Pridebox (LGBTQ), Vets at Dropbox, Women at Dropbox, ATX Diversity (based in Austin, Texas) and the Dropbox Empowerment Network (based in Dublin, Ireland).

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