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How to find the right eSignature deployment for your business

6 min read

Jan 24, 2025

Your options for deploying eSignatures

We can’t say we’re sad to see so many eSignature options pop up, but dang it can be confusing to know which solution is right for you if you’re just getting started!

On the Dropbox Sign team, we’re a bunch of eSignature workflow nerds, but we know not everyone is. That’s why we put together this easy primer on how to choose the right eSignature implementation based on your organization’s wants and needs. And as a bonus for everyone who reads ‘til the end, we’re even throwing in some awesome tips for making your eSignature rollout as painless as possible.

1. Use eSignatures with a mobile or web app

An out-of-the-box mobile or web-based eSignature application is great for organizations who don’t have complex eSignature needs and don’t plan to conduct tons of signing transactions. eSignature apps are ideal for single-sided documentation like sales contracts, HR forms, and the like.

Because it isn’t integrated deep into your workflows or technology stack, an eSignature app can be up and running as soon as you’re able to get your staff trained on it. While this solution means you don’t have to have any IT or development resources on hand, it also means you’re forfeiting the ability to customize the workflow to add your branding or integrate your existing processes. ‍

We built our Dropbox Sign (formerly HelloSign) app for teams who dread dealing with code and want a simple, fast eSignature solution. But just because Dropbox Sign is simple to set up and delightful to use doesn’t mean it lacks any power under the hood.

Business-class team management tools empower administrators to add, remove, and upgrade team members easily. You can sign documents as well as request signatures from up to 20 different people and watch your documents’ progress throughout its execution. You can even create your own templates to save time and sanity on repetitive signature events!

Sign paperwork without all the paperwork

With legally binding eSignatures, you can execute business-critical documents in a few quick clicks.

Explainer video about how Dropbox can save users time on contracts by utilizing Dropbox templates
Save time on contracts with templates with Dropbox
Smartphone using Dropbox mobile app to scan a document
Signing a document electronically with Dropbox

With an eSignature extension, you can grow the functionality of the business systems your employees are already using. When implemented into your user-facing workflows, they can help customers get tasks done faster—which is something we can all appreciate!

We love building integrations and extensions that make it as easy as possible to sign in whatever tool you’re using. Check out our full list of integrations here!

How to deploy your eSignature solution

No matter which solution you choose to deploy, implementing any initiative has its own upfront challenges.

When the going gets tough, don’t question your investment in eSignatures—follow these steps to ensure your eSignature system is set up for lasting success.

Carefully choose the right partner

Implementing eSignatures in your workflow can really stir things up. Do you want to go through that change with a service provider whose idea of customer service is an FAQ page or do you want to team up with a specialized partner who’s done this before and is with you every step of the way?

Look for a partner who will anticipate your needs and is willing to help you develop a unique roadmap to ensure your eSignature deployment is successful now and in the future.

Establish your unique workflow

eSignature software is powerful. Chances are, whichever solution you choose will come with all kinds of new options and opportunities you didn’t have in the past. Take some time to learn about and play with all of these features to find ways to improve efficiency and productivity across your organization.

Practice ‘til it’s perfect

Once you think you like your new eSignature workflow, it’s time to put it to the test. Not only should your eSignature software be easy for customers to use, it should save time for the people in your organization who interact with it—all while maintaining security and legality.

Quality assurance testing is especially important if you’ve chosen to integrate your eSignature solution deep into your IT configuration. Sure, you might want to make tweaks in the future, but taking your new eSignature process through a few dry runs is a great way to make sure the program gets off on the right foot and garners early adoption.

The right eSignature deployment, simplified with Dropbox Sign

Whether you need the simplicity of an app, the customizability of an API, or the jet-pack to productivity that integrations and extensions offer—choosing the right eSignature deployment is an important decision that every business will need to make on its way to digital transformation.

Whatever you choose, Dropbox Sign has a deployment option for you—and none of them skimp on the security, compliance, and ease of use for which we’ve come to be known.

And if the solution you choose today isn’t the same one that fits in a few years, we get that! Our solutions are scalable and our team highly adaptable. Sign up for a free trial today and see for yourselfif you can’t find the right fit, we’ll build it for you.

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