We’ve developed a number of tools that empower administrators and IT to customise Dropbox Business to their organisation’s particular security control needs. A toolbox of control and visibility features is available via the Dropbox Business admin console and our various user interfaces. We’ve also extended the Dropbox Platform to help businesses integrate Dropbox Business seamlessly into their core IT processes with the Dropbox Business API.
Simplify provisioning and deprovisioning by automatically adding and removing users from existing Active Directory or LDAP deployments, or through one of our identity management providers.
Streamline authentication by working with one of our officially supported SSO providers or with your own SAML 2.0-compliant solution.
This security feature adds an extra layer of protection to a user’s Dropbox account. Once two-step verification is enabled, Dropbox will require a six-digit security code or a security key in addition to a password upon sign-in or when linking a new device. Admins can make it a requirement for team members to use two-step verification for their accounts.
Each user can choose to connect a personal and a work Dropbox across all devices to enable clear separation of business and personal data. Admins can enable or block desktop client access to this feature for team members.
With Dropbox Business, admins have comprehensive control of their team's sharing abilities, including whether members can share files, folders and Paper docs outside the team. If sharing outside the team is enabled, members will still be able to make individual items “team only” as needed. Admins can also disable shared links from the admin console.
All Dropbox Business customers have the ability to restore lost files and recover previous versions of files up to 180 days old, ensuring changes to important data can be tracked and retrieved.
The team admin of a Dropbox Business account can limit the ability to permanently delete files and Paper docs to team admins only.
Track account usage by viewing linked devices and third-party apps, as well as active web sessions. Control team data by terminating any session, deleting local copies of files and revoking third-party app access to user accounts. As a proactive security measure, admins can reset passwords for the entire team or on a per-user basis.
Computers and mobile devices connected to user accounts can be unlinked by the admin through the admin console. On computers, unlinking removes authentication data and provides the option to delete local copies of files next time the computer comes online. On mobile devices, unlinking removes files and Paper docs saved for offline use, cached data and login information.
Protect business data when employees leave or in the event of device loss by deleting data and local copies from both computers and mobile devices to prevent unauthorised access.
After deprovisioning a user (either manually or via directory services), admins can transfer files from that user's account to another user on the team.
Team admins can sign in as members of their teams. This gives admins access to the files, folders and Paper docs in team member accounts so that they can troubleshoot issues, share on behalf of team members or conduct audits of file-level events. (This feature is only available to Dropbox Business teams on an Advanced or Enterprise plan.)
Dropbox Business admins can generate activity reports at any time for hundreds of events, filtered by date range. Reports are available for individual users or entire team accounts and can be downloaded in CSV (comma-separated values) format or integrated directly into your existing security information and event management (SIEM) tools for analysis using the Dropbox Business API. Admins can also perform targeted investigations with refined filtering and enhanced search directly in the Activity tab. The following information is available to admins in activity reports:
Additionally, each user can obtain up-to-date information regarding their own account activity when they sign in to the Dropbox website.
We extended the power of the Dropbox Platform to help businesses integrate Dropbox Business into their core IT processes and support custom workflows. Through the Dropbox Business API and our partners, you can enable:
Learn more about the Dropbox Business API.
Find more details about our control and visibility features in our Dropbox Business security whitepaper.