- Email doesn’t provide dedicated file versioning support, although your inbox does contain a rudimentary record of a file’s history
- A common solution is to include a version number in the file name every time you send a document
- Right-click the file in your Dropbox folder
- Select the View Previous Versions menu item to list the file’s history
- Select the desired version and click Restore
Dropbox makes file versioning both structured and automatic. Unlike an email-based solution, it associates old versions of a file with the current version. This makes viewing a file’s history much more intuitive. And, since Dropbox does all this without any action on the user’s part, you’ll never have to worry about version control until you need to restore an old copy of a file.
Email is often a “good enough” option for small teams but a formal versioning solution isn’t just more convenient — it’s safer. It’s easy to delete emails, and if your mail server implements storage quotas, it’s downright necessary. And once you delete a message that contains a file attachment, that version of the document is gone forever. If your team isn’t careful, this opens up the possibility of data loss.