File organization systems for simplified, stress-free workflows

A better system for all your content

Keep team files organized in one place

Spend less time tracking down content and managing your files, and more time getting work done. With Dropbox, all of your content is in one central, structured location, with organized folders and files that make it easy to find what you need, when you need it.

Collaborating on a project and need to give your team access to files? With Dropbox, you can invite people to a shared folder—and it’s up to you whether to give them view-only or editing permissions to the files inside the folder. Everyone you invite can view and access the folder, subfolders, and files from their Dropbox account, making it easy for them to locate what they need. 

You can also create groups with designated members and group folders to organize files and folders by a team, a department, or any other grouping that makes sense. When you invite entire groups to shared folders, all the members will have immediate access to the newest versions of files that live inside. And if you need to share project files stored in different folders, Dropbox Showcase lets you easily present them in customized layouts to clients—all without moving files around.

file organization

Establish folder hierarchy

Dropbox folder hierarchy enables your team to view files in an orderly way. Choose how you want to organize files and folders so everyone on your team knows exactly where to put things and how to find them. Straightforward file organization systems means less time wasted on tech support for your team, and more time getting stuff done.

folder structure

Collaborate easily and safely

Sharing multiple versions of files as email attachments can be tedious for you and confusing for your recipients. With Dropbox, any file changes you make will be automatically synced to anyone who shares the file, making collaboration simple.

Plus, you’ll get notified when someone has viewed, edited, deleted, or moved files between folders so you can follow up right away. And rather than sending feedback back and forth over email, you can exchange comments with your team right next to the files you’re working on.

Only need to share a few files from a folder with your teammates, but want to keep the rest of the folder private? With granular folder permissions, you can share a specific file with anyone—without giving them access to the folder it lives within.

file and folder collaboration

What is folder hierarchy and why is it important?

A folder hierarchy is how you structure the folders found in a hard drive, server, or Dropbox account. Folder hierarchies organize file repositories and give every file a designated home. Using a folder hierarchy makes finding the information and content you need fast and efficient, and organizes information in a way that’s easily understood by different types of users. 

How do I organize files and folders with Dropbox?

With Dropbox, organizing files and folders is simple and can boost productivity. First, set up folders based on how your team works and the type of content they typically work with. Then, create a standardized naming system for your files and folders, and set up groups to simplify content sharing amongst your team. Learn how to create an organized team space in Dropbox.

Can I remove Dropbox files or folders from a device without deleting the files?

It‘s possible to remove a file or folder from your Windows or Mac device without deleting it from your Dropbox account by using our selective sync feature. Typically, Dropbox will sync any file changes across all devices and dropbox.com. With selective sync, you can free up space by selecting folders to keep off your computer while those same folders remain in your dropbox.com account.