Safe and stress-free folder sharing for the whole team

Collaboration made simple

Share folders without worry

Need to share folders with a client, but want to make sure they don’t edit the original files inside? With Dropbox, you can share a view-only link to a file or folder and copy it to an email, text or chat. You can also choose a Dropbox plan that lets you set an expiry date for the link and password protect it.

With Dropbox, you can share folders and invite both co-workers and people outside your company. Folder permissions allow you to decide whether to let people edit or view the contents.

You can also share a specific subfolder without giving recipients access to the folder it lives inside. It’s easy to give people access to just the “Website Rebrand Images” subfolder, for example, without sharing the “All Images” folder it’s part of. 

share folder permissions

Organise your folders in one place

Trying to organise your online folders when they live in multiple locations can be an overwhelming and stressful task. Dropbox gives you more peace of mind at work with one secure storage space for all your folders and files. Know exactly where your work is at all times so you can retrieve and share your folders easily and safely, online or on your desktop. 

folder organisation

Get total visibility

Dropbox gives you one unified solution that lets you see all of your folders and customise their unique sharing permissions. You’ll also receive notifications when someone has viewed, edited, moved, or deleted files or folders with our file activity feature. And when you create a showcase, you can keep track of who views, downloads, and comments on the work you share.

preview files

It’s easy to create and organise folders in Dropbox. First, think about how you or your team works with content. Ask yourself: what type of folders would you need, and what files would they contain? Once you’ve mapped out your folder structure, simply create a new folder for each grouping in Dropbox. Then, set your access permissions and start organising your files into your newly built folder hierarchy. 

A shared folder in Dropbox is any folder that you’ve invited other people to view or edit – even if they’re outside your team or don’t have a Dropbox account. Anyone with shared folder access can see all the files in that folder, but nothing else outside of that folder. Dropbox Business plan users can also set up team folders, a type of shared folder that acts as a hub of collaboration for all users associated with the team folder’s assigned group. 

Creating a shared folder in Dropbox is simple. If the folder you want to share already exists, all you need to do is create a shared link for the folder and then send that link to whomever you’d like to share it with. If the shared folder doesn’t exist, you’ll need to create a new folder in your Dropbox account before you create a shared link. 

For Dropbox Business users wanting to use a team folder, your team’s Dropbox admin will need to create your initial team folder and set up your group’s access permissions.

Yes, you can control who has access to shared folders in Dropbox. Shared links to folders are view only, so you can see and download what’s in the folder but can’t edit anything inside it. Dropbox Professional and Business users can password protect links, and Business users can also limit shared link access to their team only.