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Safe and stress-free folder sharing for the whole team

Collaboration made simple

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Share folders without worry

Need to share folders with a client but want to make sure they don’t edit the original files inside? With Dropbox file sharing, you can share a view-only link to a file or folder and copy it to an email, text or chat. You can also choose a Dropbox plan that lets you set advanced sharing options, such as a link expiry date and password protection. With Dropbox, you can share folders and invite both colleagues and specific users outside your company. Folder permissions let you decide whether to let people edit or view the contents.

Different permission levels make it easy to give people access to specific subfolders rather than allowing them to see the entire folder. For example, they can see the ‘Website Rebrand Images’ subfolder, but not the ‘All Images’ folder it lives in.

A user selecting editing vs viewing permissions
Organise your folders in one place

Organising and sharing folders when they live in multiple locations can be an overwhelming and stressful task. Dropbox gives you peace of mind with one secure storage space for all your folders and files. You’ll always know exactly where your work is so you can retrieve and share your folders easily and safely, whether it’s your desktop or online.

Dropbox folder organisation on a desktop and a mobile device
See what’s happening with your files – in real time

Dropbox gives you one unified solution that lets you see all your folders and customise their unique sharing permissions. You’ll also automatically receive notifications when someone has viewed, edited, moved or deleted files or folders with our file activity feature. Dropbox folder sharing helps you keep track of your team, streamline your work and be more productive together.

Dropbox activity and notification interface

Frequently asked questions

It’s easy to create and organise folders in Dropbox. First, think about how you or your team works with content. Ask yourself: what type of folders would you need and what files would they contain? Once you’ve mapped out your folder structure, simply create a new folder for each grouping in Dropbox. Then, set your access permissions and start organising your files into your newly built folder-sharing hierarchy.

A shared folder in Dropbox is any folder that you’ve invited other people to view or edit – even if they’re outside your team or don’t have a Dropbox user account. Anyone with shared folder access can see all the files in that folder, but nothing else outside of that folder. Dropbox Business plan users can also set up team folders, a type of shared folder that acts as a hub of collaboration for all users associated with the team folder’s assigned group.

Creating a shared folder in Dropbox is simple. When sharing folders that already exist, all you need to do is create a shared link for the folder and then send that link to whomever you’d like to share it with. If the shared folder doesn’t exist, you’ll need to create a new folder in your Dropbox account before you create a shared link.

For Dropbox Business users wanting to use a team folder, your team’s Dropbox admin will need to create your initial team folder and set up your group’s access permissions.

Yes, you can control who has access to shared folders in Dropbox. Shared links to folders have a view-only permission level, so you can see and download what’s in the folder but can’t edit anything inside it. Dropbox Professional and Business users can use advanced sharing options like password protection for links, and Business users can also limit shared link access to specific people only.

Keep your team organised with shared folders

Please note: not all content is available in all languages

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