It’s easy to create and organise folders in Dropbox. First, think about how you or your team works with content. Ask yourself: what type of folders would you need and what files would they contain? Once you’ve mapped out your folder structure, simply create a new folder for each grouping in Dropbox. Then, set your access permissions and start organising your files into your newly built folder-sharing hierarchy.

A shared folder in Dropbox is any folder that you’ve invited other people to view or edit – even if they’re outside your team or don’t have a Dropbox user account. Anyone with shared folder access can see all the files in that folder, but nothing else outside of that folder. Dropbox Business plan users can also set up team folders, a type of shared folder that acts as a hub of collaboration for all users associated with the team folder’s assigned group.

Creating a shared folder in Dropbox is simple. When sharing folders that already exist, all you need to do is create a shared link for the folder and then send that link to whomever you’d like to share it with. If the shared folder doesn’t exist, you’ll need to create a new folder in your Dropbox account before you create a shared link.

For Dropbox Business users wanting to use a team folder, your team’s Dropbox admin will need to create your initial team folder and set up your group’s access permissions.

Yes, you can control who has access to shared folders in Dropbox. Shared links to folders have a view-only permission level, so you can see and download what’s in the folder but can’t edit anything inside it. Dropbox Professional and Business users can use advanced sharing options like password protection for links, and Business users can also limit shared link access to specific people only.