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Watermark photos and PDFs – Dropbox

Dropbox makes it simple to protect your work from unauthorised use

the watermark interface in Dropbox with toggles for selecting the watermark image as well as the position, opacity and size of the watermark
Watermark any file – right from Dropbox

Sharing digital files has never been easier – making sure your work isn’t used without your permission is a must. It’s a snap to add a logo or text watermark to images and PDFs with Dropbox’s watermarking.

An image of a mother holding her child with a ‘draft’ watermark overlaying the image

Here are a few ways to use a watermark

Maintain privacy, confidentiality and control of your brand

The watermark icon in Dropbox
Graphic design: Files, company logos, layouts, portfolio work

It’s all too easy to copy valuable creative ideas and visual files when they’re digital. Adding a watermark helps protect your work from potential theft.

A lease agreement with form-fill boxes for specific information
Legal materials: Contracts, financial records, documents requiring eSignature

Watermark sensitive materials to help keep confidential files from being shared without consent.

An image of a mother holding her child with a ‘draft’ watermark overlaying the image
Personal images: Wedding photos, modelling headshots

Watermarking helps protect personal or professional photos you don’t want to be shared all over the internet.

Creating customised watermarks is easy with personalisation

You can create a customised watermark to your unique specifications – without needing a dedicated watermark app. Just sign in to your Dropbox account from your desktop or laptop, click on an image and you’ll find all the tools you need right there. From there, you can:

  • Use your own logo – Personalise your watermark using your own brand or select the default stamp
  • Change the position and rotation – Reposition and rotate the watermark to your liking
  • Edit the transparency and size – Create fully or semi-transparent watermarks by adjusting the opacity and enlarging or reducing its size
A customised watermark being applied to an image in Dropbox
Watermarks are simple to apply – and remove

Saving your original image or PDF with the added watermarked version as a copy is the best way to watermark a file because you always have the original if you need it. And with Dropbox, if you accidentally overwrite your original photo or file, you can just use version history to restore it back.

It’s simple for you to remove a visual watermark but not that easy for your client or customer. Whether you send someone an overwritten original or a copy, your watermarked file remains intact. In other words, no one but you can remove the watermark.

A user clicking the ‘restore’ button to recover a file that had been overwritten
Dropbox adds another layer of file protection

Just by storing your watermarked images and PDFs in your Dropbox folder, you can relax knowing that all your files are securely backed up, 24/7.

Business administrators also have the option to turn the watermarking feature on or off for their company files. They can see who made changes to specific documents and what those changes were. This gives businesses greater oversight, control and security of their file.

An image file being backed up to multiple cloud locations

Frequently asked questions

A watermark is a translucent word or logo that is superimposed over an image. You should watermark photos, PDFs and other files to make clear that your work belongs to you, and to keep copies of your work from ending up in the wrong hands.

With Dropbox, you can add a watermark to these types of files: JPEG, PNG, BMP, PDF.

Ideally, an image watermark should be big enough to cover enough of the photo so that it isn’t easily cropped out by an unscrupulous person. To further protect your property, you can cover the entire image or file with a watermark. You can also use the tile feature that places the watermark in a repeating pattern over the image or file to help mitigate the risk of unauthorised users cropping out the watermark.

While you can put a watermark on the original photo, we don’t advise it. Although you can always use version history to restore it, it’s a good idea to keep the original on hand and make another copy using the watermark.

Watermarking is currently available as part of Dropbox Professional, Standard, Advanced and Enterprise.

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