Storing, organising and accessing your digital files, photos and videos in a central and secure storage space can be challenging. It’s often difficult to store documents efficiently without taking up vast amounts of physical space for records storage or using valuable resources for records management.
As a result, document management systems have moved online to cloud file storage systems that also include document scanning tools and built-in document retention features. With more people opting to go paperless or work exclusively in the cloud, online document storage can be the solution that provides you with organised, accessible files anywhere you are.
Dropbox is an online software solution that manages electronic documents for both individuals and teams. It can serve as your document repository, but it can also simplify how you organise, find and work with digital files.
With Dropbox as your online document storage solution, you and your teams can:
- Create a document organisation system that boosts collaboration
- Back up any file, folder or hard drive to a secure offsite storage location
- Secure your documents with file sharing and access controls
With an organised cloud file storage system, access to your electronic files in the document repository can happen anywhere, from any device – making work more efficient and productive. Create team sharing spaces and manage your online documents by department, client or project.
Frequently asked questions
Online file or offsite document storage is a way to store and organise your digital files using an app or website. With online document storage, you can access your files from anywhere, anytime.
Cloud storage for documents and records management has many benefits.
First, you can reduce the resources used to work with and store physical paper documents at home, in filing cabinets and storage boxes in the office, or at other storage facilities. Going paperless not only saves money, but is environmentally responsible. Win-win.
You can also can rest easy knowing that you’ll always have a copy of your important work and sensitive information kept in secure document storage in the cloud, even during natural disasters and other unforeseen circumstances. Last, but certainly not least, cloud storage services streamline workflows by giving teams a central, organised and collaborative workspace.
Coming up with your electronic filing system for offsite document management starts with the question: how do you (or your team) like to work with online documents? With this answer in mind, you can then easily customise Dropbox and organise online documents based on your sharing and collaboration needs.
Want more guidance? Check out our file organisation ideas.
