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Secure and simple document storage

Cloud-based file storage with Dropbox makes it easier to store, organise and access your documents online

Document storage management online
Online document storage

Storing, organising and accessing your digital files, photos and videos in a central and secure storage space can be challenging. It’s often difficult to store documents efficiently without taking up vast amounts of physical space for records storage or using valuable resources for records management.

As a result, digital document management systems have moved online to cloud file storage systems that also include document scanning tools and built-in document retention features. With more people opting to go paperless or work exclusively in the cloud, online document storage can be the solution that provides you with organised, accessible files anywhere you are.

Accessible document storage anywhere
Cloud-based document management system

Dropbox is a cloud-based software solution that manages electronic documents for both individuals and teams. It can serve as your document repository, but it can also simplify how you organise, find and work with digital files.

With Dropbox as your online document storage solution, you and your teams can:

  • Create a document organisation system that boosts collaboration
  • Streamline your workflow by bringing your files together in one convenient shared workspace
  • Back up any file, folder or hard drive to a secure off-site storage location
  • Secure your documents with file sharing and access controls
Organise, find and work with digital files
A better way to work with cloud files

With an organised cloud file storage system, you can access your electronic files in the document repository anywhere, from any device – making work more efficient and productive. Create team sharing spaces and manage your online documents by department, client or project.

Team spaces allow admins to set up groups and simplify sharing among team members. They’re especially useful for team members who regularly share files with each other. Simply use the admin console to set permissions, control access and manage who sees what in shared folders.

Share and manage your online documents at work

Frequently asked questions

Online file or off-site document storage is a way to store and organise your digital files using an app or website. With online document storage, you can access your files from anywhere, anytime.

There are a variety of different ways you can store digital files, but the simplest and more secure method is cloud technology. Cloud storage providers like Dropbox keep your files safe while also making it easier for you to edit, share and collaborate on those files.

Cloud storage for documents and records management has many benefits.

First, you can reduce the resources used to work with and store physical paper documents at home, in filing cabinets and storage boxes in the office, or at other storage facilities. Going paperless not only saves money, but is environmentally responsible. Win-win.

You can also rest easy knowing that you’ll always have a copy of your important work and sensitive information kept in secure document storage in the cloud, even during natural disasters and other unforeseen circumstances. Last, but certainly not least, cloud storage services streamline workflows by giving teams a central, organised and collaborative workspace.

Effective off-site document management begins with a simple question: how do you (or your team) like to work with online documents? Based on your sharing and collaboration needs, you can then customise and organise your documents into folders and subfolders in Dropbox.

Dropbox lets you set permissions, tag documents for easy searchability and even set up your system to automatically back up and sync documents. That way, they’re always up to date and accessible. With a streamlined electronic filing system in place, you can easily manage your digital files and documents.

Want more guidance? Check out our file organisation ideas.

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