Secure and simple document storage

Online file or off-site document storage is a way to store and organise your digital files using an app or website. With online document storage, you can access your files from anywhere, any time.

There are a variety of different ways you can store digital files, but the simplest and more secure method is cloud technology. Cloud storage providers like Dropbox keep your files safe while also making it easier for you to edit, share and collaborate on those files.

Cloud storage for documents and records management has many benefits.

First, you can save resources and reduce costs by eliminating physical paper documents, whether at home, in the office or in storage facilities. Going paperless is both economical and eco-friendly—a win-win!

You can also rest easy knowing that you’ll always have a copy of your important work and sensitive information kept in secure document storage in the cloud, even during natural disasters and other unforeseen circumstances. Last, but certainly not least, cloud storage services streamline workflows by giving teams a central, organised and collaborative workspace.

Effective off-site document management begins with a simple question: how do you (or your team) like to work with online documents? Based on your sharing and collaboration needs, you can then customise and organise your documents into folders and subfolders in Dropbox. 

Dropbox lets you set permissions, tag documents for easy searchability and even set up your system to automatically back up and sync documents. That way, they’re always up to date and accessible. With a streamlined electronic filing system in place, you can easily manage your digital files and documents.

Want more guidance? Check out our file organisation ideas.

The file size limit for storing documents in Dropbox is dependant on which Dropbox plan you have. For example, our Dropbox Plus plan has 2 TB of storage, while our Advanced plan starts at 15 TB for the team. Learn more about file storage and what 1 TB of storage can hold to choose the right plan for you.

Sharing stored documents with others is quick and easy with Dropbox, even if the recipient doesn’t have a Dropbox account. Simply create a shared link from the Dropbox desktop or mobile app and share it via chat, text or email. The recipient can use the link to view or download the file instantly, making collaboration and file sharing seamless and convenient.