File organisation systems for simplified, stress-free workflows

A better filing system for all your content

Keep team files organised in one place

Spend less time tracking down content and managing your files, and more time getting work done. With Dropbox, all of your content is accessible in one central, structured location. Think of it as your online filing cabinet – without the paper clutter. You set the folder structure and organisation system, making it easy to find what you need, when you need it.

Collaborating on a project and need to give your team access to files? With Dropbox, you can invite people to a shared folder – and it’s up to you whether to give them view-only or editing permissions to the files and subfolders inside. Everyone you invite can view and access the folders, subfolders and files from their Dropbox account, making it easy for them to locate what they need.

Help your team or your department to find exactly what they're looking for at all times. Create group folders with designated members to organise a simpler, more useful filing system. When you invite entire groups to shared folders, all the members will have immediate access to the newest versions of files that live inside.

file organisation

Establish folder hierarchy

With Dropbox folder hierarchy, you can create a simple filing system and folder structure for your documents so your team can view files in an organised way. Choose how you want to file folders and subfolders so everyone on your team knows exactly where to put things and how to find them. Straightforward file organisation systems mean less time wasted on tech support for your team, and more time getting stuff done.

folder structure

Collaborate easily and safely

Sharing multiple versions of files as email attachments can be tedious for you and confusing for your recipients. With Dropbox, any file changes you make will be automatically synced to anyone who shares the file, making collaboration simple.

Plus you'll be notified whenever someone views, edits, deletes or moves files between folders so you can follow up fast. And rather than sending feedback back and forth over email, you can exchange comments with your team right next to the files you’re working on.

Have a few files to share with teammates but want to keep the rest of the folder private? No problem. Keep your most important documents secure with granular folder permissions. Just share a specific file with anyone while also preventing them having access to the folder or folder structure it lives in.

file and folder collaboration

A folder hierarchy is how you structure the folders you have in your hard drive, server or Dropbox account. Folder hierarchies simplify file organisation by giving every file a designated home. A folder hierarchy streamlines your filing system so it's fast and easy for you to find the content you want. It also organises information in a way that makes it easy for other users to understand, too.

Organising files and folders with Dropbox is easy. First, you'll need to set up a folder structure based on how your teams generally work. For example, if they work on their own or in teams, and if files will be owned by individuals or multiple contributors. From there, you'll create a naming convention for all your files and folders. Finally, you'll set up groups so you can simplify how content is shared among your team. Use our organisation tips to create a structured team space in Dropbox.

Yes, you can remove Dropbox files or folders from a Windows or Mac device without deleting them from your Dropbox account by using our selective sync feature. Typically, Dropbox will sync any file changes across all devices and With selective sync, you can free up space by selecting folders to keep off your computer while those same folders remain in your account.