Skip to main content

See how easy it is to organise folders for simplified, stress-free workflows

A better filing system for all your content

A dropdown menu showing the different files within a Dropbox account
Keep team files organised in one place

Spend less time tracking down content, managing computer files and organising folders, and more time getting work done. With Dropbox, all your content is accessible in one central, structured location. Think of it as your online filing cabinet – without the paper clutter. You set the folder structure and organisation system, making it easy to find what you need, when you need it.

Collaborating on a project and need to give your team access to files? With Dropbox, you can invite people to a shared folder – and it’s up to you whether to give them view-only or editing permissions to the files and subfolders inside. Everyone you invite can view and access the folders, subfolders and files from their Dropbox account, making it easy for them to locate what they need.

Help your team or your department to find exactly what they’re looking for at all times. Create group folders with designated members to organise a simpler, more useful filing system. When you invite entire groups to shared folders, all the members will have immediate access to the newest versions of files that live inside.

A user searching for a file within Dropbox
Establish folder hierarchy

With Dropbox folder hierarchy, you can create a simple filing system and folder structure for your documents so your team can view files in an organised way. Choose how you want to file folders and subfolders so everyone on your team knows exactly where to put things and how to find them. Straightforward file organisation systems mean less time wasted on tech support for your team, and more time getting stuff done.

A hierarchy of folders within Dropbox
Collaborate easily and safely

Sharing multiple versions of files as email attachments can be tedious for you and confusing for your recipients. With Dropbox, any file changes you make will be automatically synced to anyone who shares the file, making collaboration simple.

Plus, you’ll be notified whenever someone views, edits, deletes or moves files between folders or creates a new file so you can follow up fast. And rather than sending feedback back and forth over email, you can exchange comments with your team right next to the files you’re working on.

Have a few files to share with teammates but want to keep the rest of the folder private? No problem. Keep your most important documents secure with granular folder permissions. Just share a specific file with anyone while also preventing them from accessing the folder or folder structure it lives in.

A user opening a file that has been updated by a collaborator

Frequently asked questions

A folder hierarchy is how you structure the folders you have in your hard drive, server or Dropbox account. Folder hierarchies simplify organising files by giving every file a designated file location underneath top-level folders. A folder hierarchy streamlines your filing system so it’s fast and easy for you to find the content you want. It also organises information in a way that makes it easy for other users to understand your file structure.

Organising folders and files with Dropbox is easy. First, you’ll need to set up a folder structure based on how your teams generally work – for example, if they work on their own or in teams, and if files will be owned by individuals or multiple contributors. From there, you’ll unify your file name and folder names with a good file-naming convention. Finally, you’ll set up groups so you can simplify how content is shared among your team. Use our organisation tips to create a structured team space in Dropbox.

Yes, you can remove Dropbox files or folders from a Windows or Mac device without deleting them from your Dropbox account by using our selective sync feature. Typically, Dropbox will sync any file changes across all devices and With selective sync, you can free up space by selecting folders to keep off your computer while those same folders remain in your account.

File organisation boosts productivity

Please note: not all content is available in all languages

Collaborators writing on a piece of paper with an over-sized pencil

Time to cut back

Read how strategy can prevent information overload, and let you focus on what’s important.

Download report
Green, black and blue app icons on a maroon background

Neat and tidy

Don’t let disorganisation slow you down. Let us do the legwork so you can focus on what matters.

Download eBook
Someone working on a laptop while sitting at an outdoor table

Learn from the experts

Improve collaboration, and productivity will follow. Hear why from nine industry leaders.

Download eBook

See more features

A user sharing a file within Dropbox

File sharing

Share any file or folder easily with anyone, hassle-free

Explore file sharing
A file being backed up to the cloud

File backup

Back up your files and protect against data loss simply and securely

Explore online file backup
A tablet icon with a ‘no’ icon

Remote wipe

Remote wipe your device to keep your data safe

Explore remote wipe
A green elephant image file

Send large files

Send large files of any type to anybody, worry-free

Explore sending large files